SharePoint

SharePoint has been referred to as the ‘Swiss Army Knife’ of collaboration software suites. It has over 100 million users worldwide, with an average of 20,000 new users added each day; it is used by over 78% of Fortune 500 companies; and more than 3.4 million developers build solutions for Office and SharePoint.

As companies and organisations globalise and economies interweave, teams are increasingly separated by geography, time zones, languages and cultural differences. No matter the environment, SharePoint helps turn individuals into high-performing project teams by providing:

  • A consistent web-site interface
  • Content management for web content, documents, pictures, videos, and other file types
  • Collaboration – communities, wikis, blogs, tagging, and news feeds
  • Work management – task lists and team calendars, announcements and document repositories
  • Business intelligence and reporting through integration with MS Excel and Excel Services

Highlights

  • 15 hours of learning material
  • Techniques and tricks from SharePoint experts
  • Video summaries
  • Worked examples with screenshots
  • Downloadable templates
  • Exercises
  • Multiple-choice tests

Preview

Course Content

Course Content

Course Content

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Syllabus Explorer

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Syllabus

Section 1: Introduction and Course Structure

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Unit 1.1 - Introduction

An introduction to the major themes covered in the course.

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Unit 1.2 - A Brief Discussion of SharePoint

In this brief overview, you will see how each new release of the product continued to build on and enhance previous capabilities while adding powerful new features developed by Microsoft, or acquired and integrated within the toolset. We will discuss how different organisations use SharePoint capabilities to increase productivity, establish control, foster communication and collaboration, and present information in compelling ways.  

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Unit 1.3 - Course Structure

In this unit, we describe how this SharePoint course is broken down, and the theme for the course that will evolve throughout.  We then describe the Course Goals and Objectives – the practical, specific SharePoint capabilities that you will understand and apply as a result of this training.

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Unit 1.4 - Section Plenary

A review of the different themes in this section and how they fit together

Section 2: SharePoint Basics

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Unit 2.1 - Understanding SharePoint Architecture and Versions

A basic understanding of SharePoint’s architecture and the different versions that are commercially available is helpful in understanding the features, capabilities, and flexibility when comparing one version to another.  Every organisation has to weigh their specific business needs and constraints against the benefits and costs to select the version that best addresses their requirements.    

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Unit 2.2 - SharePoint Site Structure

SharePoint’s simple, intuitive user interface aligns with Microsoft’s newest interface standard.  The look and feel is relatively straightforward and easy to master.  SharePoint is made up of different components including four different types of web-pages which are comprised of different sets of links, web-parts, and app-parts, depending on the page type.  We’ll explore a Site Collection, which consists of a parent site and sub-sites containing web-pages, web-parts, and app-parts in a hierarchical structure.    

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Unit 2.3 - SharePoint Site Navigation

Navigation in SharePoint is practical and intuitive, and there is often more than one way to accomplish a given function, so the savvy user will identify the navigation methods that best meet their needs, depending on the task at hand.  

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Unit 2.4 - Basic SharePoint Access Levels

SharePoint’s default permission structure provides a practical, easy way to assign and control access to SharePoint sites.  We will review and explain the process of inheritance, and how permissions flow down the hierarchy.  We will review the default security framework and how SharePoint provides access to users. 

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Unit 2.5 - Section Plenary

A review of the different themes in this section and how they fit together

Section 3: Sharing Content with SharePoint

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Unit 3.1 - Using SharePoint Libraries

Perhaps the single most commonly used feature of SharePoint, Document Libraries provide a central repository for a wide variety of content, from documents to spreadsheets, audio files, video files, graphics, and images. A host of management capabilities are delivered with SharePoint Document Libraries and we will look at the most common in this unit.

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Unit 3.2 - Using SharePoint Lists

SharePoint Lists are functionally quite similar to an Excel spreadsheet, capturing data in rows and columns.  However, because the data can be exposed to a very large group of people, and edited concurrently by multiple individuals, SharePoint offers many advantages to an Excel spreadsheet. SharePoint Lists offer a number of different capabilities. We'll go through the ins and outs of lists in this unit.

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Unit 3.3 - Organising and Managing Documents

One challenge many organisations face is "SharePoint sprawl". As sites grow ever larger, lists and libraries proliferate, and governance and discipline fall by the wayside.  To avoid this, organisations must be proactive in establishing a consistent set of guidelines, policies, and governance procedures.  Time invested in planning for this is time well spent.  In this unit, we'll get to grips with some of the features that are useful for organising and managing content on a SharePoint site.

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Unit 3.4 - Using SharePoint Search 

Having worked on programs where we had tens of thousands of documents, spreadsheets, diagrams, and specifications, I know the value of a robust search capability.  SharePoint provides both basic and advanced search capabilities that enable search across the entire SharePoint Site Collection, and yield results based on an individual’s security permissions.  In this unit, we explore basic and advanced search features, with practical advice on how to use them effectively.

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Unit 3.5 - Section Plenary

A review of the different themes in this section and how they fit together

Section 4: Sharing Knowledge with SharePoint

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Unit 4.1 - Social Computing 

While Social Computing has exploded over the last decade, Enterprise Social Computing has really started to come into its own over the past few years.  SharePoint 2013 provides a variety of Enterprise Social Computing capabilities quite similar to those used by users every day around the world, but many organisations see real value in enhanced collaboration, innovation, and the creativity of people working as a group as opposed to the same number of individuals working alone. In this unit, we explore several of SharePoint’s Enterprise Social Computing capabilities

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Unit 4.2 - Section Plenary

A review of the different themes in this section and how they fit together

Section 5: Sharing Work with SharePoint

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Unit 5.1 - Key Features of a Team / Project Site

We’ve seen how SharePoint helps teams, departments, and enterprises manage content and knowledge.  Sharing work with SharePoint is accomplished through a variety of different features and capabilities.  In this unit, we show how to leverage ancillary SharePoint features that enhance and streamline a team’s work efforts.  These features viewed individually seem elementary, but when combined with other SharePoint work management capabilities, offer a comprehensive framework to support important organisational initiatives.  

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Unit 5.2 - Managing Tasks

SharePoint provides an excellent way to easily and effectively manage a team, project, or organisation’s work, using tools as simple as SharePoint Task Lists, or for more complex initiatives, through SharePoint’s integration with Microsoft Project Server’s enterprise level portfolio, program, and project capabilities.  In this unit, we will explore SharePoint Task List features available out of the box to begin managing a team’s work.  We will see how easy it is to configure a SharePoint Task List, adding, removing, or modifying columns, assigning resources, and displaying tasks on the Timeline. 

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Unit 5.3 - Using Workflows for Business Processes

In this unit, we explore SharePoint’s Workflow capabilities.  A workflow is a set of tasks and decision points that control execution of standard business processes.  For example, collecting signatures, feedback, or approvals for a project plan, purchase order, or deliverable document.  We’ll learn how SharePoint provides a set of templates used to generate workflows.

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Unit 5.4 - Section Plenary

A review of the different themes in this section and how they fit together

Section 6: Sharing Information with SharePoint

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Unit 6.1 - Overview of SharePoint Business Intelligence (BI)

Gartner defines business intelligence in the following way: “Business intelligence (BI) is an umbrella term that includes the applications, infrastructure and tools, and best practices that enable access to and analysis of information to improve and optimise decisions and performance.”  In this unit, we’ll review the full set of BI tools available by SharePoint version, then highlight the most commonly used tools.  We’ll create a SharePoint Site Collection level BI Center site which acts as the central site for consolidating BI assets in a SharePoint Site Collection.  The BI Center is used to store an organisation’s data connections, reports, scorecards, and dashboards.  

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Unit 6.2 - Using Excel and Excel Services

This is not an Excel course, but because of the tight integration between SharePoint, Excel Services, and the desktop Excel software, it’s necessary to understand how these tools combine to provide a powerful BI solution.  In this unit, we will be using Excel PowerPivot features to help illustrate how SharePoint 2013 and Excel Services work together to provide Business Intelligence (BI) visualisation through dashboards, scorecards, KPIs, and reports. 

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Unit 6.3 - Section & Course Plenary

A review of the different themes in this section and how they fit together

Pricing

Pricing is for 12 months access.

*The AUD price shown above is an estimate. Actual charges are based on the current exchange rate from GBP

Requirements

Software:

  • Required: Microsoft SharePoint Acces

Completion Time: 15 hours (average)

About the Authors

Don Cox

Don A. Cox has been a Project Management Professional (PMP®) since 1999, and has more than thirty years experience in successful integration and implementation of large scale IT systems in both the public and private sectors. Mr. Cox has successfully managed multi-year programs and projects ranging from $70M to more than $650M.